Why this question matters
Buyers want a concrete picture of the workflow, not abstract software claims. Fuel receipts are a clear way to show how Mandate behaves in daily operations.
The practical flow
A staff member uploads the receipt and provides the operational details the business requires. Mandate keeps that submission visible as owned work. If information is missing, the exception is part of the record. Finance can review structured input. Asset history can reflect the activity. Accounting treatment can still occur in Xero when appropriate.
Practical scenario
After a site run, a driver submits the fuel receipt, selects the ute and enters the odometer. The record is available for review the same day. Nobody has to reconstruct the trip from a phone photo next week.
How it works
Upload the receipt
Evidence is captured close to the spend.
Add operational context
Vehicle, ownership and related details sit with the submission.
Surface exceptions
Missing information remains visible and owned.
Review for finance
Accounts receive structured, accountable input.
Preserve history
Finance and asset records retain the trail.
Account in your ledger
Xero or similar remains the accounting destination.